The human resources (HR) department is not only responsible for recruiting and onboarding new employees but also managing administrative tasks such as payrolls, tracking leaves and vacations, training and development, and the overall wellbeing of the company’s employees. The dynamic nature of HR processes includes multiple complex and high-risk tasks such as managing employee onboarding, compliance with law and regulations, workplace safety, to name a few. These tasks can be both time-consuming and resource-intensive, placing a significant demand on labour and costs.
HR Automation provides an excellent opportunity to streamline labour-intensive processes, enhance the management of employee training and development, and reduce costs. According to a report by the Information Services Group (ISG), automation has resulted in substantial cost savings for companies. The report states that 30% of the companies surveyed saved at least 10% on their total HR administration costs, while 20% reported even more significant savings of 40% on their HR expenses.
With HR automation handling complex tasks, HR professionals can shift their focus on strategic functions and foster deeper, more meaningful connections with employees.
The benefits of HR automation
Let’s look at some of the key benefits of HR automation in an organisation:
- Reduction of error in payroll processes
Automating payroll management reduces the risk of errors on pay slips, making life more straightforward for employees and safeguarding the company’s reputation. It promotes compliance, ensures timely payments, and prevents any backlog. For multinational companies, it is essential to create a centralised, unified method in terms of risk, compliance, cost, and governance, as they struggle with multiple payroll systems and a lack of consolidated reporting and analytics. Automating payroll processes can address these issues, enhancing operational efficiency and providing insights for informed decision-making.
- Efficient onboarding experience
A well-organised onboarding process is vital in forming new employees’ perceptions of the company and significantly impacts their engagement and satisfaction levels. Streamlining the onboarding process ensures that essential forms, documents, and training materials are easily accessible to new hires. HR automation allows new hires to complete paperwork and training modules online, thus reducing the time required for them to become proficient and productive in their roles. By eliminating the need to guide new employees through every step, HR managers and professionals have more time for personal interactions and mentoring, which helps establish a stronger connection between the new employees and the company.
- Enrolment to tailored training programs
HR automation enables the creation of a system where employees are assigned to training sessions specifically tailored to their roles and responsibilities. Imagine a salesperson being directed to relevant sales training, a customer service representative attending customer-centric courses, or a manager engaging in leadership development. This targeted training approach optimises employee learning and enhances their skills for the organisation’s benefit.
Automated categorisation and data analysis equip each employee with the tools and knowledge needed to excel in their roles. This focused approach not only fosters individual growth but also contributes to the organisation’s success. HR automation offers the chance to move away from generic training paths, paving the way for a personalised learning experience that simultaneously boosts employee engagement and organisational performance.
How to choose the right HR automation tools
In a people-centred age, choosing the right HR automation tools is a critical decision that can significantly impact employees’ overall well-being. To make an informed choice, start by conducting a thorough needs assessment and identifying the specific HR processes that require automation.
Consider factors such as the size of your workforce, the complexity of your HR operations, and the level of integration required with existing systems. Here are some tips to help you find the right HR automation tool:
- Look for tools that offer a user-friendly interface and are easily customisable to align with your unique requirements.
- Scalability is also crucial, especially for growing companies, to ensure that the chosen solution can accommodate increasing workforce demands.
- It is essential to prioritise data security and compliance features, ensuring that the tool abides by industry standards and regulations to safeguard sensitive employee information.
- The tool must have reporting and analytics capabilities, empowering HR professionals to gain valuable insights into workforce trends and performance.
HR automation with Moodle Workplace 4
One tool that stands out for HR automation is Moodle Workplace 4, whose fresh and intuitive interface along with enhanced capabilities engages diverse teams and maximises employee training outcomes. You can automate onboarding processes and automatically assign learning and granting competencies to individuals or teams based on tailored, dynamic rules. Dynamic rules can save on your admin time by streamlining common processes such as enrolments, certification allocations, messaging, and several other tasks.
